Time management is very important in our rapidly developing world. You should start to manage your time once you turn twenty. The earlier you do it, the more success life brings you in the future. But if you haven’t done it yet, you can start from today using time management tips described below. It will take you only a month to complete the full list.
1. Use a calendar app or calendar notebook in everyday life
You need to keep all your arrangements and to-dos in your mind, but if you forget something important…
For instance, you can try Google calendar, a free app allowing to mark important events and receive a reminder about them.
2. Use a task and time management tool
Of course, you can put your essential tasks on paper. But it could be sometimes inconvenient, carrying all those little pieces of paper in your bag. Instead, there are many user-friendly and simple task and time management helpers like TMetric Time Tracker which will grow your productivity and save valuable time. It can even measure your income if you are a freelancer working remotely with clients all around the world.
Further Reading: 10 Things Extremely Productive People Refuse to Do
3. Sleep from 7 to 9 hours a day
Drinking coffee and feeling tired all day is not a good choice for an efficient working day. So you should forget about the habit of cutting your sleep when you were young.
4. Review your past week
This strategy can help you develop and analyze your productivity.
To do this, just perform the following steps:
– First, have a look at your calendar of the past and current week – arrangements, events that need further attention.
– Second, organize your mailbox. Your inbox should be fully reviewed.
– Third, go over your future goals and think what you can do to reach them in the coming week.
This advice can help you make your plans beforehand and have no surprises.
5. You should perform four hours of real work a day
Most PMs claim that people will have less than 100% productivity per day. Why is it so? Yes, we work eight hours a day, but half of that time we spend on checking emails, calls, and meetings. So, in reality, we efficiently work only four hours a day. All the important tasks should be planned in the morning before getting exhausted.
6. Concentrate on one task at a time (no multitasking)
It’s not a good idea to perform several jobs at the same time. You’d better work on one task, then have a break and move to another one.
7. Sort and prioritize tasks
Clients do not pay for “stupid” tasks, they value strategic tasks reducing cost and bringing fresh ideas. But it might be difficult to deliver creative thoughts all day long. So review minor tasks at the end of working day.
8. Complete large projects by dividing them into smaller parts
You need to be able to accomplish large projects in time. For example, any big event such as a corporate conference or party that will take place in a month, it might feel impossible. However, make a plan and discuss the project with coworkers who already have experience in working with the same projects.
Further Reading: This is How You Can be 1% Better Every Day
9. Make a list of 3 most important tasks for a day
You always have a to-do list with many tasks per day, but you never know what can happen during a day (e.g. when an unexpected phone call comes or your boss breaks all your plans). Just select three important tasks each day.
10. Try to assign tasks effectively at work
If you can redirect the tasks effectively, you can focus on your work. That’s what professional managers say. Describe the task clearly to the person who will perform it and ask to keep you informed.
11. Have your household tasks done for you
When you are young and you start your career, think which domestic routines you can delegate. For example, use cleaner’s services.
Further Reading: How To Not Be Tired: 10 Steps to Stop Feeling Exhausted
12. Learn your past to improve your future
Analyze your past mistakes to use your future time productively. Review completed tasks, projects and your habits on a regular basis. That will help you save your time and work more productively.
13. Agree on deadlines with yourself
To be organized is very important in our modern business world. Time is money. For example, you can finish your task earlier than the deadline, then you will have time to review it.
14. Calculate your time spent on travel
Being late to your client is not a good policy of making business. Plan your travel time on your calendar, then you will always arrive on time.
15. Use any productivity improving concept
You don’t have to think about every method of managing your time. Just read and apply already existing tips and ideas provided by different authors. There are a lot of good books about time management, so just spend a couple of hours on their reading a day.
Further Reading: 10 Productivity Hacks to Make Most of Your Day
16. Plan your rest and free time activities
Hardworking is a personal quality of a good employee, but you should never forget about your rest. Relaxation and pleasant moments are important for our physical and mental health.
17. Have short breaks during your working day
It is unhealthy to sit in your chair all day long according to some research. Just walk around your office every hour for 5-10 minutes.
18. Be able to say no correctly
Welcoming new responsibilities with yes is a common way of starting your career. But you should learn how to say no in some cases. James Altucher and Claudia Azula Altucher‘s books provide some good advice on this matter.
19. Think what is important for you in your life before allocating your time
If your family is the top value for you, you should find a balance between it and your work.
20. Admit you were wrong and just move on
Concealing mistakes is a waste of time. You ought to admit them, solve the problem and promise not to repeat them again. Then your manager will appreciate such honesty and forgive your mistakes.